Terms and Conditions


1.  What we provide to you

We want to enable apprentices to develop, network and connect by creating a platform where members can create a community, access information and guidance and attend events. 

We will provide up to date information and guidance – some created by us and some that we have asked third parties to provide.

We will enable apprentices to connect with each other and communicate about issues around their apprenticeships that matter to them. 

We will ensure that Association’s platform is a safe space and that no member is ever exposed to any form of abuse, discrimination, harassment or victimisation. We have a safeguarding policy and will adhere to it. If we learn of any content or interactions that fall short of our standards, we will take appropriate and timely action – e.g. removing content, disabling member accounts, blocking access and/or informing law enforcement. You can find our safeguarding policy here.

2.  How we are funded

The Association is currently funded by donations from businesses and organisations that believe in our aims and ambitions. The Association is a not for profit organisation, so all money earned or donated is used in pursuing the Association’s objectives and to keep it running. 

We reserve the right to introduce a membership fee at a future date if it is deemed necessary. This fee will be used to keep the Association running, not for profit. All members will receive ample warning if a membership fee is to be introduced.  

3.  Our governance structure

The Board of Directors has overall accountability and responsibility for the Association of Apprentices. They consult with and will be guided by the Apprentice Council in the engagement of apprentices and former apprentices, in any policies relating to them, and in defining and making available the services of the Association to its members. The Directors are also advised by the Advisory Panel, which comprises business representatives and other industry stakeholders. The Directors employ staff to run the day-to-day operations and administration of the Association.

The Directors have defined two categories of Membership:

  • Members – these are the Subscribing Members (the three individuals who formed the Association, the members of the Apprentice Council, the members of the Advisory Panel and the Board of Directors). The Subscribing Members have the right to vote in a general meeting of the Company and have the right to call a general meeting as prescribed in the Companies Acts. 

  • Associate Members – these are current or former apprentice who applied, or were nominated, for membership of the Association and who have been approved for membership by the Directors and have paid their annual subscription, unless such subscription has been waived by the Directors. These Members have the right to elect the Apprentice Council and to benefit from the services offered by the Association. 

4.  Your commitment to the Association of Apprentices and our community

For safety reasons, the following people are not allowed to join the Association:

  • Those under the age of 13

  • Those who are convicted sex offenders

  • Those who have previously been blocked or removed from the Association’s membership for breaching our Terms or Policies

All members are required to:

  • Only create one account

  • Provide accurate information about themselves

  • Keep their password secure – do not share it with others

Membership of the Association is non-transferable – your membership applies to you only.

We want to you, and all our members, to enjoy using the Association’s website and events. Therefore we want to encourage you to express yourself freely, but please bear in mind the following:

  • You must not breach these Terms & Conditions or any other community rules and policies

  • You must not breach anyone else’s rights, including their intellectual property rights

  • You must not use the Association’s platform or events to engage in any unlawful, fraudulent or discriminatory behaviour

We encourage members to report any content or conduct that you believe breaches your rights or breaks our Terms & Conditions or policies.

5.  Data Privacy

In order to give you access to the services the Association offers, we need to gather and hold some data about you. 

How We Use Your Personal Information

Your personal information is the information that identifies you – like your name, address or other contact or personal details. We collect this information when you share it with us or when you register to become a member. We use this data to keep in touch with relevant information and service offerings. The Association of Apprentices is a non-profit organisation funded by philanthropic seed funding and, in the future, member subscriptions. Our privacy policy explains how we use your personal information. We collect your personal information so the Association of Apprentices can carry out its functions. This includes providing you with relevant information either directly, via the Association of Apprentices website or any services delivered from the website, other events and access to support materials.

When you use the Association of Apprentices website, we collect your personal information for the following purposes:

  • To enable delivery of the services offered and requested, including events

In addition, if you give your consent, we will collect your personal information:

  • To help us improve our products and services

  • To enable us to monitor our performance against our equality and diversity objectives, and/or;

  • For marketing purposes: newsletters/events and subscription to mailing services we believe are relevant to you.

If you choose not to allow us to retain this additional information, you will not be able to receive all of our services. If at any stage you wish to have your personal data removed from our records, you may request this. We will then respond to requests to remove data and acknowledge this. If you wish to withdraw your consent for us to hold your personal data please submit your request to admin@associationofapprentices.org.uk.

Where we collect personal information from

Personal information is provided directly by you to the Association of Apprentices;

  • When you complete the registration form to become a member

  • When you complete other requests on our website, sign up for specific groups within our forums, register for events and/or subscribe to receive our mailings

  • When you send us emails

Who we share your personal information with

If you choose to allow us, we will share your personal information with carefully selected partner organisations in order to provide additional services or marketing. You can choose to grant or remove these permissions at any time by changing your profile setting on our website or by emailing admin@associationofapprentices.org.uk.

Your individual rights

The law gives you certain rights with regards to your data.

You can request a copy of any personal information that the Association of Apprentices holds on you by submitting your request to admin@associationofapprentices.org.uk.

You have the right to question any information we have about you that you think is wrong or incomplete. Please contact us if you want to do this at: admin@associationofapprentices.org.uk.

Website access and Usage

Our website uses cookies to improve functionality and speed up processing times. By saving a user’s settings, cookies can enhance the user’s experience. Cookies help us to provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. This may prevent you from taking full advantage of the website.


6.  Additional Provisions

The Association of Apprentices reserves the rights to amend these Terms & Conditions, but we will only do so when the current provisions are no longer appropriate or incomplete, and only if the changes are reasonable and take due account of your interests. We will notify you in advance of making any changes to these Terms & Conditions.

Please review our separate legal policy and disclaimer.